Location: Falmouth, ME
Immediate Supervisor: Executive Director
Maine Audubon is a widely respected conservation organization located in Falmouth, Maine. Our mission is to conserve Maine’s wildlife and habitat through conservation, education and citizen action. We are seeking a Deputy Director to oversee the operations of the organization. The person in this position will be responsible for human resources, retail operations, development of key operations policies and procedures, and aspects of financial management. The Deputy Director will be focused on the internal management of the organization and its field offices. The Deputy Director will report to the Executive Director, providing support and guidance for decision making and the implementation of the strategic plan. The Deputy Director will serve as the Acting Executive Director at the request the Executive Director.
Essential and Specific Functions
- Develop and implement employee performance evaluations
- Evaluate, establish policies, procedures and guidelines
- Coordinate hiring, performance evaluations and terminations
- Coordinate compliance with local, state and national labor laws
- Manage annual contracts for benefits, including plan selection and enrollment
- Coordinating hiring, new hire orientations, and terminations as well as maintaining employee files
- Provide oversight and review of program performance and financial reporting requirements
- Partner with the Director of Finance and Program Directors to ensure program reporting is accurate and timely in meeting contractual requirements
- Evaluate current policies and procedures, identify gaps and craft appropriate policies
- Oversee the organization’s financial systems
- Ensure adequate accounting controls over financial processes
- Evaluate and manage relationships with financial institutions
- Ensure timely filing of all government reporting
- Identify appropriate industry standards for accreditation (such as Land Trust Alliance Standards and Practices) and prepare organization for compliance
- Manage any third parties to which functions are outsourced
- Oversee the reporting and compliance of the organizations lobbying activities
- Understand and mitigate key elements of the organization’s risk profile
- Ensure the organization complies with all legal and regulatory requirements
- Determine the types and appropriate levels/amounts of insurance and acquire policies to protect the organizations assets
- Ensure all actions of management and the board comply with the bylaws and certificate of incorporation
- Establish tracking and reporting systems for project-specific grants and funding to ensure compliance with all contractual requirements.
Management of Retail Operations
- Work with marketing department and senior staff on developing a retail plan for the retail stores at our four locations in line with the aspiration of the strategic plan
- Manage store employees
- Coordinate seasonal orders of products and negotiate with vendors
- Oversee the rentals of caretaker homes at three sanctuaries
- Oversee compliance with federal, state and local regulations at facilities and sanctuaries
- Work with the Director of Facilities to complete a facilities database, track maintenance issues and plan for capital expenditures
- Ensure adequate record keeping for lands, easements and facilities
- Experience with managing institutional growth and change
- Good sense of humor and ability to create a positive work environment
- Experience in the financial aspects business and/or nonprofit operation
- Excellent communication skills (written and oral)
- Experience with conservation, educational programming and grants management
- Excellent team-building skills and an ability to maintain top notch working relationships with employees, suppliers and customers.
- Experience is supervising and managing staff
- Detailed knowledge of Human Resources procedures including hiring and termination practices, compensation, employee relations, and training.
- BS / BA degree, advanced degree a plus.
- Ability to think and plan strategically.
- Willingness to work independently and efficiently in a fast-paced, results-oriented environment.
- Must pass a criminal background check.
- Must have a valid Driver’s License.
- Able to work evenings, weekends, and travel.
- Able to often lift objects up to 50 pounds when setting up program space.
- Able to operate computer and other program equipment.
- Able to sit at a desk for extended periods of time.
Please send cover letter and resume to Deputy Director Search, Maine Audubon, 20 Gilsland Farm Road, Falmouth, ME 04105 or email to [email protected] with “Deputy Director” in the subject line.
Application deadline is June 13, 2016. Maine Audubon is an Equal Opportunity Employer.