Accounting Associate

Posted on: Wednesday, July 16th, 2014

Maine Audubon seeks a 3/4 time Accounting Associate. This position reports to the Chief Financial & Administrative Officer and is located at the organization’s headquarters in Falmouth, Maine at Gilsland Farm Audubon Center.

Purpose of the position:

Under the direction of the Chief Financial & Administrative Officer, this position is responsible for accounts payable, preparation of bank deposits, payroll processing, and revenue coding and data entry.

Essential Functions:

Daily duties include

  • Process accounts payable including receipt of invoices, managing requests for payment, coding and data entry.
  • Monitor cash flow and prepare checks for signature weekly.  Produce reports as needed including 1099s at year end.
  • Data entry and verification of coding for cash receipts. Coordination and review of cash receipts entries for gifts and donations prepared through Raiser’s Edge by Development department personnel.
  • Maintaining accounts payable.
  • Prepare and make bank deposits.


  • Coordinate production of employee appointment letters for signature.
  • Coordinate production of biweekly payroll checks, including processing from assembly of timesheets through providing information to payroll service.
  • Track benefits enrollments
  • Process criminal background checks and Ensure enrollment paperwork (I-9, W-4, etc) and criminal background checks are complete and processed


  • Prepare bank reconciliations and monthly sales tax report.
  • Assist with other reconciliations, routine data entry, and other accounting functions. Prepare adjusting journal entries for review.
  • Assemble all data for monthly preparation of financial statements.
  • Assist with special projects as requested.

 Additional Functions:

Evaluation Criteria:

Timeliness and accuracy of reports; attention to detail; meeting deadlines; willingness to update systems and increase office efficiency; discretion when dealing with confidential information; effectiveness when dealing with fellow employees.


 Internal: Other staff at both Falmouth and offsite locations

External: Primary daily contact with vendors

 Equipment: (e.g., computer, calculator, copy machines, telephone, etc.)

  • Must be able to use a calculator.
  • PC proficiency and familiarity with Microsoft Word & Excel are essential.
  • Prior use of Raiser’s Edge & Financial Edge a plus

 Qualifications: (e.g., education, training, experience, licenses and skills)

  • Accounting degree or equivalent experience required.
  • Requires 3 years of payroll and benefit processing experience.
  • Prior experience in Fund Accounting preferable.

Must be detail oriented, accurate, dependable, and organized.  Requires own transportation to go to the bank.  Ability to work in a fast paced environment, to be flexible, and be able to set priorities.  Able to develop positive working relationships with other Maine Audubon staff.  Must demonstrate complete discretion when dealing with confidential information.

Physical Requirements: (e.g., lifting, reaching, climb, push/pull, etc.)

Must be able to lift moderate amounts of mail

Regularly operates computer equipment for data entry

Regularly communicates with vendors and staff via phone

To Apply:

Please email a cover letter and resume to with ‘Accounting Assoc. Search” in the subject line. Review of applications will begin on July 31, 2014

Maine Audubon is an Equal Opportunity Employer. 
Any job offers are contingent on a successful criminal background check.

Membership and Chapter Relations Coordinator

Posted on: Thursday, January 23rd, 2014

Maine Audubon is a widely respected conservation organization headquartered in Falmouth, Maine with state-wide presence and influence. Our focus on science based research, practical solutions to complex problems, and a profound respect for wildlife and wildlife habitat positions us at the nexus of Maine’s environmental community. As part of the Advancement and Communications team, the Membership and Chapter Relations Coordinator is responsible for membership recruitment, retention, and stewardship. This position also builds and solidifies Maine Audubon’s vital relationship with its chapter organizations through outreach, efficient communications, and central office services.

Essential and Specific Functions
Recruit, retain, and steward Maine Audubon members.

  • Set goals and implement strategies to maintain and increase membership giving.
  • Manage the integrity, maintenance, upkeep, and accuracy of membership data in The Raiser’s Edge, including import/export, data entry, report generation, mail merge, and spreadsheet functions.
  • Prepare membership budgets and monitor revenue and expenses.
  • Manage new member recruitment activities, membership retention strategies, and activities for stewarding members.
  • Develop marketing materials and promotional literature to support membership goals and strategies.
  • Collaborate with registration and online communications staff to maximize membership incentives and support growth strategies.
  • Support and collaborate with nature store, program staff, and remote sites in member recruitment activities.
  • Oversee magazine subscription and incoming national member information with National Audubon.
  • Support and collaborate with nature store, program staff, and remote sites in recruitment activities.
  • Identify key outreach opportunities to both support membership goals, but also to assist in enhancing the public profile, image and reputation of the organization.

Maintain, manage, and enhance Maine Audubon’s relationship with its chapters.

  • Recommend and set strategic priorities and next steps in the on-going development and maintenance of chapter relations.
  • Oversee membership information for chapter leaders.  Work with chapters to improve member recruitment/retention.
  • Provide membership support to chapters including:  monthly chapter reports, quarterly dues share.  Work collaboratively with chapter leaders to promote membership.
  • Plan and oversee periodic meetings, throughout the state, with Maine Audubon board representative, senior staff, and chapter leaders.
  • Facilitate regular information exchanges, e.g. email updates, newsletter distribution, conference calls, etc… between Maine Audubon and chapter representatives.
  • Provide, where possible, support functions for chapter initiatives and programs.
  • Field and direct inquiries, questions, and issues from chapters to the appropriate staff for resolution.

Perform other duties as assigned.

General Expectations
As part of the Advancement team, the Membership and Chapter Relations Coordinator will actively participate in strategy development, support Maine Audubon’s commitment to growing our constituent base, and share our goal of increasing public awareness of our mission. As the sole membership resource for the organization this position will work collaboratively across the entire organization to flexibly respond to needs and requests.


  • Bachelor’s degree plus relevant professional experience in non-profit membership and advancement roles.
  • A history of operating in a dynamic and fluid professional environment.
  • Experience dealing with natural resources issues in a non-profit organization.
  • Marketing and sales instincts.
  • Strong interpersonal and communication abilities.
  • Developed research, analytical and organizational skills.
  • Ability to think and plan strategically.
  • Willingness to work independently and efficiently in a fast-paced, results-oriented environment.
  • Ability to manage and document details in order to maintain complete and accurate electronic and paper files.
  • Advanced understanding of Microsoft Office programs including, but not limited to, MS Word mail merges and MS Excel spreadsheet manipulation.
  • Experience with The Raiser’s Edge.

Physical Requirements
Ability to work evenings, weekends, and travel.

To apply please email your cover letter and resume as one document in PDF format to with the subject heading “Membership/Chapter Coordinator Search”.

 Maine Audubon is an Equal Opportunity Employer. 
Any job offers are contingent on a successful criminal background check.

Wildfire Episode 23 – 2014 Legislative Priorities

Posted on: Wednesday, January 22nd, 2014

In this episode Jenn Burns Gray, Maine Audubon’s staff attorney, joins our hosts to discuss Maine Audubon’s 2014 legislative priorities including new mining rules, changes to the Wind Act and passage of a comprehensive water bond. You can always stay up to date on our Legislative Advocacy web site, follow us on Twitter and sign up for Action Alerts to stay informed and to know when we need your help!

In the Community – January 2014 – Women in Harmony, Project SNOWstorm, Volunteer for Merrymeeting Audubon Chapter

Posted on: Monday, January 13th, 2014

Women in Harmony – All One Planet – download poster!

Live music and chorus: This month Women in Harmony, A Chorus of Women’s Voices presents the winter concert All One Planet on January 25-26 at the Woodfords Congregational Church in Portland, Maine.

All One Planet will be a concert of choral music about the environment – both its beauty and our collective responsibility to care for it. The pieces on the program range from contemplative to energetic and from serious to funny. They include such titles as Bound By the Beauty, Cosmic Stew, I Need to Wake Up, Big Yellow Taxi, Compost, and The Earth is Singing My Name. As always, we will feature music by women artists, composers and arrangers, including Joan Szymko, Ruth Huber, Eleanor Daley, and our accompanist, Deana Ingraham Gurney. Learn more and buy tickets online »


Did you know: Maine Audubon Staff Naturalist Doug Hitchcox is a contributing author at Maine eBird. In a recent Maine eBird post Doug highlights Project SNOWstorm which is a collaborative research effort whose goal is to better understand, and ultimately conserve, this spectacular visitor from the north. Learn more about Project SNOWstorm »

Volunteer Opportunities with Merrymeeting Audubon: This Maine Audubon chapter is seeking volunteers to help with the following: Seeking Newsletter Editor for The Call, this printed newsletter is published three times a year; The chapter has a robust scholarship program which provides scholarships to students in local schools to attend camps which include environmental education in their programs. This committee is seeking one or two new members – learn more.



Wildfire Episode 22 – Author Paul Doiron, Massacre Pond and Game Wardens

Posted on: Thursday, January 2nd, 2014

paul-doironNovelist Paul Doiron joins us to discuss his Mike Bowditch mysteries. These books center around a fictional Maine Game Warden named Mike Bowditch and take place in the heart of Maine. We discuss his novels and all manner of issues around the Maine Game Warden service.

Rare Bird Alert – November 23 – 29, 2013

Posted on: Friday, December 13th, 2013

Area: State of Maine
Compilers: Doug Hitchcox

Noteworthy Species Mentioned:

  • King Eider
  • American Golden-Plover
  • Snowy Owl
  • Northern Hawk Owl
  • Lark Sparrow

York County
A hen KING EIDER was seen off Seapoint Beach in Kittery on the afternoon of the 23rd.

On the 25th, a LARK SPARROW was reported from the Old Orchard Beach Transfer Station.

Greater Portland
A SNOWY OWL was perched atop one of the hunting blinds in the Scarborough Marsh, visible from the end of Seavey’s Landing Road in Scarborough on the 23rd.

On the 24th, a deceased SNOWY OWL was found along the Cliff Walk at Prouts Neck in Scarborough.

A late AMERICAN GOLDEN-PLOVER was reported from Popham Beach State Park in Phippsburg on the 23rd.

On the 28th, two SNOWY OWLS were seen on island in the mouth of the Kennebec River. One was atop North Sugarloaf Island and the other on South Sugarloaf Island.

Penobscot Bay
A SNOWY OWL was photographed along the runways of the Knox County Regional Airport in Owl’s Head on the 26th.

Central Maine
Since November 12th, a NORTHERN HAWK OWL has been seen near the intersection of Route 116 (Penobscot Valley Ave / Rte 95 Connector Road) and Route 2 (West Broadway). The bird does not seem to be entirely reliable at this location but was still being reported there as of November 26th.

Western Mountains
A SNOWY OWL was reported early in the week from the top of Saddleback Mountain in Rangeley.

Wildfire Episode 21 – Wind Power and Wildlife

Posted on: Friday, December 6th, 2013

Maine Audubon wildlife biologist, Susan Gallo, joins George and Harry to discuss the key findings from Maine Audubon’s latest conservation report that evaluates Maine’s wind and wildlife resources. How many acres in Maine have viable wind? Where do these areas overlap with our critical wildlife resources? She will also discuss the feasibility of reaching Maine’s goal of 3,000 MW of land-based wind power by 2030 with minimal impact to wildlife.

Learn more about this report on our Wind Power and Wildlife page »

Wildfire Episode 20 – A Collision Center Owner Doing Environmental Good Deeds?

Posted on: Monday, November 25th, 2013

On this edition of Wildfire, Shawn Moody, of Moody’s Collision Centers, tells his fascinating personal story and explains how good environmental practices have added to his profitable bottom line and won his company much recognition and many awards. He also tells us what he learned when he ran for governor in 2010. You may be surprised!

Rare Bird Alert – November 9 – 15, 2013

Posted on: Tuesday, November 19th, 2013
Yellow-breasted Chat by Doug Hitchcox 2011

Yellow-breasted Chat by Doug Hitchcox 2011

Area: State of Maine
Compilers: Doug Hitchcox

Noteworthy Species Mentioned:

  • Greater White-fronted Goose
  • Cackling Goose
  • Eurasian Wigeon
  • Little Gull
  • Northern Hawk Owl
  • Blue-gray Gnatcatcher
  • Chestnut-sided Warbler
  • Prairie Warbler
  • Wilson’s Warbler
  • Yellow-breasted Chat

(+ Details requested by Maine Bird Records Committee:

York County
A CACKLING GOOSE was reported with a flock of CANADA GEESE loafing in the ocean off Lord’s Point in Kennebunk on the 10th.

On the 11th, a YELLOW-BREASTED CHAT was found at the South Point Preserve at Biddeford Pool.

Greater Portland
An adult GREATER WHITE-FRONTED GOOSE continued at the Willowdale Golf Course in Scarborough through the 10th.

A CACKLING GOOSE was seen flying over Bradley Street in Portland on the 13th.

On the 15th, a WILSON’S WARBLER was found along the Eastern Promenade path in Portland.

A late CHESTNUT-SIDED WARBLER was photographed at Gilsland Farm in Falmouth on the 10th.

Also pretty late, a BLUE-GRAY GNATCATCHER was on McAlister Farm Road off Riverside Street in Portland on the 11th.

A late PRAIRIE WARBLER was found at Seawall Beach in Phippsburg on the 10th.

Central Maine
Beginning on November 12th, a NORTHERN HAWK OWL was being seen near the intersection of Route 116 (Penobscot Valley Ave / Rte 95 Connector Road) and Route 2 (West Broadway). The owl was present until the 14th, not seen all day on the 15th, but reappeared on the afternoon of the 16th.

On the 10th, a first-winter LITTLE GULL was seen from the end of the Eastport Breakwater. At the time, several hundred BONAPARTE’S GULLS were flying in the channel between Eastport and Campobello.

Northern Maine
A young drake EURASIAN WIGEON was photographed at Long Lake in Sinclair on the 9th.

Rare Bird Alert – November 2 – 8, 2013

Posted on: Monday, November 11th, 2013

Area: State of Maine
Compilers: Doug Hitchcox

Noteworthy Species Mentioned:

  • Greater White-fronted Goose
  • Snow Goose
  • Cackling Goose
  • Barnacle Goose+
  • Eastern Screech-Owl+
  • Eastern Wood-Pewee
  • Orange-crowned Warbler
  • Nashville Warbler
  • ‘Audubon’s’ Yellow-rumped Warbler
  • Prairie Warbler
  • Clay-colored Sparrow

(+ Details requested by Maine Bird Records Committee:

York County
The ‘AUDUBON’S’ YELLOW-RUMPED WARBLER continued to be seen at Fort Foster in Kittery as of the 3rd. A late PRAIRIE WARBLER was also seen here on the 3rd.

Continuing from October 28th, a young GREATER WHITE-FRONTED GOOSE continued along Blackberry Hill Road in Berwick through the week.

On the 5th, a SNOW GOOSE was found at Rockin’ Horse Stables on Arundel Road in Kennebunkport. This bird was still being seen here on the 7th.

A CLAY-COLORED SPARROW was found at Timber Point, off Granite Point Road in Biddeford, on the 3rd.

The Saco Yacht Club at the end of Front Street in Saco hosted an ORANGE-CROWNED WARBLER and a NASHVILLE WARBLER on the 2nd.

Greater Portland
The adult GREATER WHITE-FRONTED GOOSE that had been seen around Smiling Hill Farm in Westbrook last week has relocated with a SNOW GOOSE to the Willowdale Golf Course in Scarborough. The bird is often seen on the course’s fields or pond, which is best viewed from the Eastern Trail.

An ORANGE-CROWNED WARBLER was seen along the Eastern Promenade in Portland on the 3rd.

On the 8th, an ORANGE-CROWNED WARBLER was photographed along Sawyer Road in South Portland.

A late EASTERN WOOD-PEWEE was photographed at Bailey Island in Harpswell on the 2nd.

On the evening of the 4th, an EASTERN SCREECH-OWL was reported calling from the Quaker Point area in West Bath.

Northern Maine
On the 6th, a CACKLING GOOSE was with 300+ CANADA GEESE across the road from the Christina Reservoir in Fort Fairfield.

A GREATER WHITE-FRONTED GOOSE was found along Foxhill Road in Portage on the 6th and continued through the end of the week.

A late report was received of a BARNACLE GOOSE photographed on October 29th in Limestone.